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Tutor / Trainer / Mentor

1. Role Overview​

The Tutor / Trainer is the person who directly delivers the learning or training experience to students.

Depending on the organization, this person may be called a:

  • Tutor
  • Teacher
  • Trainer
  • Coach
  • Instructor
  • Mentor
  • Faculty member

The Tutor/Trainer primarily interacts with their assigned courses, batches, and students rather than managing the entire organization.

Their primary expectation is:

"Tutorog should help me teach, manage my students, and understand their progress without creating extra administrative work."

2. Primary Goals​

The Tutor/Trainer should be able to:

  1. See the batches and classes assigned to them.
  2. Quickly access their students.
  3. Take attendance.
  4. Share learning materials.
  5. Create and manage assignments.
  6. Track student progress.
  7. Provide feedback.
  8. Communicate with students and parents.
  9. Identify students who need additional attention.
  10. Spend more time teaching and less time managing administrative tasks.

3. Tutor / Trainer Journey​

The overall journey can be represented as:

Join Organization
        ↓
View Assigned Courses / Batches
        ↓
View Students
        ↓
Prepare for Class
        ↓
Conduct Class
        ↓
Take Attendance
        ↓
Share Material / Assignment
        ↓
Track Student Progress
        ↓
Provide Feedback
        ↓
Communicate with Students / Parents
        ↓
Review Student Performance

The Tutor/Trainer's experience should be centered around teaching and student outcomes.

4. Tutor Onboarding​

Expectation​

The tutor should not have to independently configure an entire organization.

The Organization Owner or Administrator should typically:

  1. Invite the tutor.
  2. Tutor accepts the invitation.
  3. Tutor creates or connects their account.
  4. Tutor sees the organization they belong to.
  5. Assigned courses/batches become available.
Organization Owner
        │
        │ Invite
        ▼
Tutor
        │
        │ Accept
        ▼
Tutorog Account
        │
        ▼
Organization
        │
        ▼
Assigned Batches

The tutor should immediately understand:

"Where am I teaching, which students do I have, and what do I need to do today?"

5. See Assigned Batches​

Expectation​

The tutor should have a focused view of only the batches they are responsible for.

For each batch, they should be able to see:

  • Batch name
  • Course
  • Schedule
  • Location / online status
  • Number of students
  • Next class
  • Attendance status
  • Recent activity

Example:

My Batches

Mathematics — Class 10A
Next class: Today, 5:00 PM
Students: 24

Physics — Class 11A
Next class: Today, 6:30 PM
Students: 18

Physics — Class 11B
Next class: Tomorrow, 5:00 PM
Students: 21

The tutor should not be overwhelmed by batches belonging to other tutors.

6. View Students​

Expectation​

The tutor should be able to quickly access students belonging to their assigned batches.

A student list could provide:

  • Student name
  • Profile photo
  • Batch
  • Attendance
  • Recent progress
  • Pending assignments
  • Recent feedback
  • Important alerts

Example:

Batch: Mathematics — Class 10A

Student          Attendance    Assignment
──────────────────────────────────────────
Aarav             92%           Complete
Ananya             87%           Pending
Rohan              68%           Pending
Priya              95%           Complete

The tutor should be able to open a student's profile for more detailed information.

7. Student Profile​

The tutor's view of a student should be focused on learning, not sensitive account information.

The tutor may see:

Basic Information​

  • Student name
  • Profile picture
  • Batch
  • Enrollment information

Learning Information​

  • Attendance
  • Assignments
  • Assessments
  • Progress
  • Feedback
  • Learning history

Communication​

  • Relevant messages
  • Previous feedback
  • Parent communication where permitted

The tutor should only see information that is necessary for their role.

8. Take Attendance​

Expectation​

Attendance should be extremely fast.

A typical flow:

My Batches
    ↓
Today's Class
    ↓
Student List
    ↓
Mark Attendance
    ↓
Save

The tutor should be able to:

  • Mark present/absent.
  • Modify attendance when authorized.
  • Add an attendance note where appropriate.
  • See previous attendance.
  • Identify students with repeated absences.

The system should avoid making attendance a complicated administrative process.

9. Share Learning Material​

Expectation​

The tutor should be able to share materials directly with the students they teach.

Materials could include:

  • Notes
  • PDFs
  • Worksheets
  • Images
  • Videos
  • Links
  • Reference documents
  • Study resources

The tutor should be able to specify the audience:

Material
   │
   ├── Entire Batch
   ├── Selected Students
   └── Individual Student

Materials should ideally remain organized by course/batch so that students can easily find them later.

10. Give Assignments​

Expectation​

The tutor should be able to create assignments for their students.

An assignment may contain:

  • Title
  • Description/instructions
  • Due date
  • Attached material
  • Maximum marks, where applicable
  • Submission requirements

Example:

Assignment
────────────────────────────
Chapter 5 — Algebra

Complete questions 1–20.

Due: 28 August
Marks: 20

Attachment:
Algebra Worksheet.pdf

Students should then be able to see the assignment from their own dashboard.

Depending on the MVP scope, submission and grading can be introduced progressively.

11. Track Student Progress​

Expectation​

The tutor should be able to understand how each student is progressing.

Progress may include:

  • Course completion
  • Topic completion
  • Assignment performance
  • Assessment results
  • Attendance
  • Skill development
  • Tutor observations

The tutor should be able to answer:

"Which students are doing well, which students are falling behind, and why?"

A simple student progress view might be:

Rohan Sharma

Attendance       68%
Assignments     5 / 8
Assessments     72%
Course Progress  60%

⚠ Low attendance
⚠ 2 assignments pending

Tutor Note:
Needs additional practice with algebra.

12. Provide Feedback​

Expectation​

Tutors should be able to record meaningful feedback about students.

Feedback can be:

  • General
  • Assignment-specific
  • Assessment-specific
  • Topic-specific
  • Periodic progress feedback

For example:

"Good understanding of fractions. Needs more practice with word problems."

Feedback should become part of the student's learning history.

Where appropriate, parents should also be able to see relevant feedback.

13. Communicate with Students​

Expectation​

Tutors need a simple way to communicate with their students.

Typical communication includes:

  • Class announcements
  • Assignment reminders
  • Learning guidance
  • Schedule changes
  • Individual feedback
  • Questions related to coursework

Communication should respect the tutor's relationship with the student and the organization's policies.

For example:

Tutor
  │
  ├── Entire Batch
  ├── Selected Students
  └── Individual Student

14. Communicate with Parents​

For organizations working with children, parent communication is particularly important.

The tutor may need to communicate:

  • Attendance concerns
  • Learning progress
  • Assignment issues
  • Performance observations
  • Important announcements
  • Suggestions for improvement

The organization should control what communication channels are available and whether tutors can communicate directly with parents.

The goal should be:

Keep parents informed without creating unnecessary communication overhead for the tutor.

15. Daily Tutor Experience​

A tutor's dashboard should be considerably simpler than the Organization Owner's dashboard.

A typical day might look like:

Good Morning, Amit

TODAY
────────────────────────────

5:00 PM
Mathematics — Class 10A
24 Students

6:30 PM
Physics — Class 11A
18 Students

────────────────────────────

NEEDS ATTENTION

• 3 students with low attendance
• 5 assignments awaiting review
• 2 student messages
• 1 parent message

────────────────────────────

QUICK ACTIONS

[ Take Attendance ]
[ Add Material ]
[ Create Assignment ]
[ View Students ]

The tutor should be able to complete most daily tasks in a few interactions.

16. Tutor Workflow Around a Class​

A useful mental model for Tutorog is:

BEFORE CLASS
     │
     ├── View class
     ├── Review students
     └── Prepare material
     │
     ▼
DURING CLASS
     │
     └── Teach
     │
     ▼
AFTER CLASS
     │
     ├── Take attendance
     ├── Share material
     ├── Give assignment
     └── Add notes
     │
     ▼
ONGOING
     │
     ├── Review submissions
     ├── Track progress
     ├── Give feedback
     └── Communicate

This workflow should guide the design of the tutor interface.

17. Tutor Permissions​

The tutor should have limited organization access.

They should generally be able to:

CapabilityAccess
View assigned batchesYes
View assigned studentsYes
Take attendanceYes
Share materialYes
Create assignmentsYes
Track student progressYes
Provide feedbackYes
Communicate with studentsYes
Communicate with parentsOrganization-controlled
Create coursesUsually No
Create batchesUsually No
Manage organization settingsNo
Manage feesUsually No
Manage other tutorsNo
Manage organization staffNo

These permissions can later become configurable by the Organization Owner.

18. What the Tutor / Trainer Should NOT Need to Do​

The tutor should not be burdened with organization-level administration.

They should not normally need to:

  • Manage the organization profile.
  • Manage other tutors.
  • Manage courses.
  • Manage batch schedules.
  • Manage organization finances.
  • Approve student enrollments.
  • Handle platform-level reports.
  • Manage platform settings.

Their primary responsibility is:

Teach → Observe → Guide → Communicate → Improve student outcomes.

19. Success Criteria​

The Tutor/Trainer should feel that Tutorog is:

  • Simple — daily tasks require minimal effort.
  • Focused — they see only what is relevant to their teaching.
  • Student-centric — important student information is easy to find.
  • Helpful — the system highlights students needing attention.
  • Collaborative — communication with students and parents is easy.
  • Organized — materials, assignments, attendance, and feedback stay together.
  • Insightful — progress information helps them teach better.

Core Principle​

The Tutor/Trainer should experience Tutorog as a teaching assistant—not as another administrative system they have to manage.